HR Manager

Every Employee Record. Always Accurate.

From new starter inductions to expiring certifications, Workprove gives HR Managers a centralised, live view of workforce compliance – so nothing gets missed and every record is audit-ready.

Workprove gives Training Managers a real-time view of every qualification, gap and renewal – without the spreadsheets.

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What HR Managers Are Working Around

You’re responsible for making sure the right records exist for every employee – but training data lives with the training team, compliance evidence sits with H&S, and half of it is still in spreadsheets someone built three years ago. When an audit lands or a query comes in, pulling together an accurate picture takes far longer than it should.

Workprove brings it all into one place, owned and accessible by HR from day one.

Why HR Managers Choose Workprove

One Employee Record for Everything

Every employee’s training history, certifications, competency sign-offs and compliance status lives in a single centralised profile. No more cross-referencing spreadsheets, chasing managers or digging through shared drives.

Onboarding Compliance, Built In

Define exactly what training and inductions new starters need for their role. Workprove tracks completion automatically, so you always know who has finished their onboarding requirements and who still has outstanding actions – without manually following up.

Renewals That Don’t Fall Through the Cracks

Qualifications expire. Workprove flags renewals in advance with automated reminders to employees and line managers, so HR isn’t the safety net for things that should have been handled months ago.

Role-Based Compliance Requirements

Different roles carry different compliance obligations. Workprove lets you define training and competency requirements by role, so when someone is hired, moves teams or is promoted, the right requirements follow them automatically.

Accurate Data for Reporting and Decisions

Whether you’re reporting into the board, responding to an audit or building a business case for training investment, Workprove gives you reliable data. Not a best guess from a spreadsheet that was last updated in February.

Support for Disciplinary and Evidential Processes

If a conduct or capability issue arises, Workprove provides a timestamped record of what training an employee received, when they completed it and what they signed off. Clear evidence when you need it most.

Reduce Admin Without Losing Oversight

Automated reminders, self-service access for employees and line manager visibility mean HR spends less time chasing and more time on work that actually needs HR. The oversight stays – the admin doesn’t.

Single centralised employee training and compliance record
Onboarding compliance tracked automatically by role
Automated renewal reminders to employees and managers
Role-based training requirements that follow people as they move
Accurate workforce data for reporting and board-level visibility
Evidential records for disciplinary and capability processes
Line manager self-service without losing HR oversight
Audit-ready documentation at all times
No spreadsheets, no chasing, no gaps

Single centralised employee training and compliance record

Onboarding compliance tracked automatically by role

Automated renewal reminders to employees and managers

Role-based training requirements that follow people as they move

Accurate workforce data for reporting and board-level visibility

Evidential records for disciplinary and capability processes

Line manager self-service without losing HR oversight

Audit-ready documentation at all times

No spreadsheets, no chasing, no gaps

Your Key Insights. Instantly.

With Workprove, you get instant clarity. See key risks, gaps, and priorities without opening a spreadsheet or chasing emails.

Onboarding Completion Status

See which new starters have outstanding induction or compliance requirements and where they are in the process.

Workforce Compliance by Role

Identify which roles have full compliance coverage and where people are sitting in positions without the required sign-off.

Upcoming Renewals Across the Workforce

Surface expiring qualifications ahead of time so renewals are planned, not reactive.

Onboarding Completion Status

See which new starters have outstanding induction or compliance requirements and where they are in the process.
Workforce Compliance by Role

Identify which roles have full compliance coverage and where people are sitting in positions without the required sign-off.
Upcoming Renewals Across the Workforce

Surface expiring qualifications ahead of time so renewals are planned, not reactive.

Give HR the System It Deserves

See how Workprove gives HR Managers accurate, centralised employee records and the compliance visibility to back every people decision.

Book a Demo

Frequently Asked Questions

Yes. Workprove centralises all training records, certifications and compliance history in one system – accessible by HR, line managers and relevant team members with appropriate permissions.

Workpass is a digital qualification card that gives each employee a live record of their training and compliance. It can be checked on site instantly using a mobile device – no paperwork required.

Yes. You can define onboarding training requirements by role and track each new starter’s progress through them, with visibility of what’s complete and what’s outstanding.

Yes. Workprove includes self-service access for employees and line manager visibility, so day-to-day compliance queries don’t all route through HR.

Yes. Workprove sends automated reminders to employees and line managers ahead of expiry dates – reducing the amount of manual chasing HR has to do.

Yes. Every training completion, competency sign-off and compliance action is timestamped and stored, providing a clear evidential record if needed.

Role changes in Workprove update the compliance requirements attached to that employee, so gaps created by a role move are flagged immediately rather than discovered later.