Digital Forms Software for Training Compliance

Workprove is digital forms software that makes it easy to build, assign and track workplace inspection forms, employee assessments and training compliance forms – no technical skills needed. Responses are captured consistently, visible instantly and never lost on paper.

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What Are Forms in Workprove?

Forms in Workprove give you a powerful, no-code way to create, assign and manage forms across your organisation. Instead of paper forms, PDFs or disconnected survey tools, all data is captured digitally in a structured format.

Forms can be built quickly, scheduled once or recurring, and assigned precisely using your organisational hierarchy. Responses are tracked in real time and linked directly to people, roles or workflows, giving you clear visibility and data you can act on immediately.

Why Training Compliance Teams Choose Digital Forms

Most teams are still running on clipboards, email attachments and spreadsheets – and finding out too late when something’s been missed

Build Any Form in Minutes

No developers, no specialist tools. Create tailored workplace inspection forms, assessments and compliance forms using a simple no-code form builder.

The Right Form Reaches the Right Person

Assign forms to individuals, roles or teams using your organisational hierarchy – so nothing falls through the cracks.

Know Who’s Responded – Without Asking

See submissions and outstanding responses in real time. No chasing by email, no waiting until it’s too late.

Data You Can Actually Report On

Standardised questions mean consistent, structured responses – ready for reporting, audits and decision-making.

A Full Audit Trail, Automatically

Every response is recorded digitally and linked to the right person. Replace clipboards and PDFs with paperless forms for HR and health & safety that hold up under scrutiny.

No technical skills needed to build forms
Forms reach the right people, automatically
Real-time completion tracking
Structured, consistent data
Paper-free and auditable
Reduced admin and chasing
Data ready for reporting
Avoid the cost of non-compliance

No technical skills needed to build forms

Forms reach the right people, automatically

Real-time completion tracking

Structured, consistent data

Paper-free and auditable

Reduced admin and chasing

Data ready for reporting

Avoid the cost of non-compliance

Forms Are Just the Start

Workprove connects your forms data to the bigger picture – so you always know where things stand across training, compliance and your people.

Real-time Training Status

Forms feed directly into your training records. See who’s completed what, flag overdue needs and keep your team’s compliance up to date – without manual chasing.

Centralised Employee Records

Every form response is linked to the right person automatically. All training, assessment and compliance data in one place, ready when you need it.

Budget Management

Track training spend against targets with data that’s already structured and reportable – because it was captured properly in the first place.

Real-time Training Status

Forms feed directly into your training records. See who’s completed what, flag overdue needs and keep your team’s compliance up to date – without manual chasing.
Centralised Employee Records

Every form response is linked to the right person automatically. All training, assessment and compliance data in one place, ready when you need it.
Budget Management

Track training spend against targets with data that’s already structured and reportable – because it was captured properly in the first place.

Ready to Go Paper-Free?

Join the teams using Workprove to replace clipboards and PDFs with digital forms that are tracked, auditable and ready to report on.

Book a Demo

Frequently Asked Questions

Everything you need to know about how Forms work in Workprove.

Yes. Workprove’s no-code form builder lets anyone create, edit and publish forms using a simple drag-and-drop interface. No developers, no specialist tools and no IT involvement needed. If you can fill in a form, you can build one.

You can build virtually any workplace form — from health and safety inspection forms, permits to work and incident reports, to employee appraisals, induction checklists and compliance assessments. If your team currently uses a paper or PDF version, it can be recreated in Workprove.

General-purpose tools like Microsoft Forms or Google Forms are built for simple data collection. Workprove is built specifically for training compliance focused teams – which means forms are assigned using your organisational hierarchy, responses feed directly into employee records, and everything is tracked, auditable and reportable from day one.

Yes. Forms can be scheduled to run on a recurring basis – monthly, quarterly, annually or at any interval you need. Once set up, the right people are notified automatically, removing the need for manual reminders or calendar management.

Forms are assigned using Workprove’s organisational hierarchy, so the right form reaches the right individual, role or team automatically. There’s no manual distribution and no risk of the wrong version being sent.

Every response is recorded digitally, timestamped and linked to the relevant employee record. This creates a full, tamper-evident audit trail that’s accessible instantly – no filing cabinets, no lost paperwork and no manual reconciliation before an inspection.

Yes. Workprove Forms supports appraisals, assessments and performance reviews, with the ability to route completed forms to managers or HR as part of a wider workflow. Responses are stored against the employee’s record and can inform follow-up actions.

Absolutely. Health and safety is one of the most common use cases – teams use Workprove to manage site inspection forms, toolbox talk sign-offs, risk assessments and permits to work. All responses are auditable and available instantly, which is critical when something goes wrong or an inspector arrives unannounced.

Most teams are up and running within days. Workprove is designed to be intuitive from the start, and the no-code builder means you don’t need lengthy onboarding or technical setup to create your first forms.