Multevo

The Challenge

With more than 250 operatives working across multiple divisions and locations, maintaining workforce compliance and training oversight is critical. Staff must hold the correct certifications and training to operate equipment safely, meet industry standards, and ensure projects are delivered to the highest quality.

Historically, Multevo relied on manual tracking systems and multiple spreadsheets to record employee certifications and training records. As the business continued to grow, this approach became increasingly difficult to manage.

Certificates were stored in different places. Updates required manual data entry. Tracking expirations was time-consuming. And gaining a clear, company-wide view of workforce compliance was challenging.

What had once worked for a smaller organisation was no longer scalable.

Multevo needed a centralised system that could provide live visibility, reduce manual administration, and support compliance across a large, distributed workforce.

The Solution

Recognising the need for a more efficient solution, Multevo began exploring training management and compliance platforms.

After evaluating several options, they selected Workprove due to its powerful features, flexibility, and cost-effectiveness.

Workprove enabled Multevo to replace their fragmented spreadsheets with a single, centralised compliance platform accessible from anywhere in the organisation.

With support from the onboarding team, Multevo uploaded employee records, certifications, and training histories into the system. The transition provided immediate structure and clarity across the business.

Workprove introduced a range of powerful capabilities including automated training matrices, certification tracking, supply chain compliance, and real-time reporting—giving leadership and managers instant visibility into workforce readiness.

The Outcome

The results were immediate and impactful:

Administrative workload was significantly reduced, replacing manual spreadsheets and paperwork with automated tracking.

Training matrices automatically identified required certifications for different roles, ensuring employees maintain the correct qualifications.

Certification expiry alerts provided proactive reminders, helping prevent lapses in compliance.

A centralised database made employee training records instantly accessible to HR and management teams.

Customisable reporting provided leadership with clear insights into workforce capability and compliance.

Each division gained its own dashboard, empowering managers to oversee their teams independently while maintaining company-wide visibility.

For a growing national organisation managing hundreds of operatives across multiple services, Workprove created a scalable, efficient foundation for workforce compliance and operational excellence.